Technical Terms (Summary)
1. Data: Data can be numbers, letters or symbols representing facts and figures. Data is the collection of row facts, figures, entities or unprocessed unit of information.
2. Information: is the processed or well-organized form of data
3. Database: is a collection of related and organized information that can be used for different purposes. It is organized and well-structured related data about a topic. A database consists of a collection of tables, organized in rows and columns.
4. Database management system (DBMS) allows you to create a computerized database, add, change, and delete data; sort and retrieve from the database and create forms and reports using the data in the database. DBMS: is software, which is used to manage data, manipulate them and provide the information. It is incorporation of related programs to create and manipulate database.
5. Some of the popular DBMS software are MS-Access, Oracle, MS-SQL Server, Mongo DB, MySQL, PostgreSQL etc.
6. Microsoft Access: is a part of the Microsoft Office. It is a Database Management System where data are arranged in the form of tables.
7. Tables, Queries, Reports and Forms are the four main objects of MS-Access database.
8. Table: is a basic structure or building block of a database that contains data organized in rows (records) and columns (fields).
9. Field: is a column or vertical physical unit in a table that contains a specific piece of information within a record.
10. Record: is a row in a table that contains information about a given person, product, or event. Record is meaningful collection of related data.
11. Attribute is category of data/characteristics of data.
12. Attribute/data/field property is characteristics of a group of data in a field.
13. Primary key is unique and non-empty main key attribute of a table. A field that uniquely identifies a record is a Primary Key.
14. Foreign key is referential key to reference the data of master table
15. Sorting: is the process of arranging records in a particular order either ascending or descending order.
16. Query is virtual database object to extract and retrieve or search and update the records from database. A query extracts and arranges information from a table in a manner that you specify.
17. There are two main types of Query used in Access: Select Query and Action Query.
18. Select query is simply used to select and display the relevant data from the database.
19. An action query is a query that makes changes to or removes many records in just one operation. Examples of action query are update query and delete query.
20. Form is one of the MS-Access database objects used to view, modify and add records. Forms are designed to provide a way to customize the presentation of data in your database. It makes data entry and editing easier for the users.
21. The Form Wizard enables you to select the fields from a table or multiple linked tables, layout, and user interface for the form.
22. Report is a printing version database object to print data from table or query.
23. A report helps you to print the output in an effective way to present your data in a printed format.
24. Data type determines the kind of values that you can store in the field.
25. Data Type supported by MS-Access are Short Text, Long Text, Number, Date/ Time, Currency, AutoNumber, Yes/No, OLE Object, Hyperlink, Attachment and Lookup Wizard.
26. The table design window is divided horizontally into two panes. They are: Field Entry area and Field Property area.
27. The field grid pane displays columns in which you can enter the field names, the data type for each field and a description of each field. The field properties area allows you to set field property.
28. Validation Rule is rule applied on data of a field to allow or restrict some data.
29. Validation Text is the text that appears when a record violates the Validation Rule expression.
30. Input mask is standardization of data entry on predefined format.
31. Cascade Update/Delete is one feature of RDBMS to maintain consistence on data.
32. Referential integrity is data integrity on the basis of referential Key that is special used for cascade updating and cascade deleting.
33. Templates: are pre-built databases focused on a specific task.
34. Field properties pane displays list of properties associated with each field data type. To control over the contents of a field we can set the field size, format, validation rule etc. General Properties are:
a. Field Size: displays list of properties associated with each field data type. To control over the contents of a field we can set the field size, format, validation rule etc.
b. Caption field property is the alternative name given for any field.
c. Default Value field property is one that is displayed automatically for the field when you add a new record to the table.
d. Format field property allows you to display data in a format different from the way it is actually stored in a table. It is also known as display layout for a field.
e. Input mask field property specifies the pattern of data that you wish to enter into the specific field.
f. Indexed property to set an index on a field that speeds up searching and sorting of records based on a field.